DENTAL PROFESSIONALS POLICIES

When accepting a temporary job through Dental Professionals you must confirm with the office on the same day you accept the assignment unless otherwise instructed. You agree to inform Dental Professionals if our client calls you for additional days on your current assignment, new temporary work, a working interview, or permanent employment within a period of six months from the last date that you worked for that client. You agree not to accept any of the above assignments from this client unless Dental Professionals assigns you a job number to return to the client. You also agree to notify Dental Professionals if a practice offers you a permanent position within six months after a referral date, interview date, working interview date, or temporary date worked by you in that office.

When confirming your assignment with an office, be sure to do the following:

• Confirm assignment date and hours.
• Ask for the office address, explicit driving directions to the offices, and parking availability.
• Clarify the appropriate professional attire for the day. Please keep in mind scrubs may not be the appropriate attire.
• You must arrive early enough to be fully prepared to start work at the beginning of your assigned shift. This would include allowing yourself enough time to meet the dentist and the staff, familiarize yourself with the office layout and equipment, review the site specific health/training checklist, and be briefed on what their policies are and the procedures that they want you to follow, as well as storing your personal items.

Our “On Call” service is required for all professionals who wish to work on temporary assignments. The following are our procedures:

• You pick the days that you are available to work and inform our office via email, fax, or phone by the 20th of each month. The further out that you provide availability, the more jobs that will be available to you.
• If there are any changes in the days that you are available to work you agree to inform us prior to that day so we may change your availability in our system.
• You agree to be available for temporary works on the days that you have indicated. We begin calling at 6:00 AM each morning. If we cannot reach you on those days it may negatively impact the number of jobs that we offer you.

If you have an emergency or need to cancel an assignment that you have accepted we request that you give our office a 24-hour notice. Do not call the office directly; we will contact them for you. We can be contacted by phone 24/7.  Our after hours cell phone is 206.909.5723.

All offices must provide safety glasses, masks, and gloves. All offices are required by law to label their chemical products and have a manual available with the manufacturers MSDS (Material Safety Data Sheets) on file for every product they use. If you have an allergy to gloves, you must provide your own.

You are a professional representing Dental Professionals and yourself. During slow periods you are expected to engage in any legal tasks that you are asked to perform. Take the initiative and seek out these tasks.

Personal and specialty instruments that will help you perform your job better may be taken to the job site with client approval.

Following are the personal appearance requirements for Dental Professionals:

• Clinical Dress
• Long sleeved, knee length, lab gown is required by state law. We suggest that you take your own gown in case the office does not provide them. The clothing that you arrive to work should be comfortable, yet professional. Avoid casual, trendy fashions. Clean comfortable shoes with socks or nylons. No sandals, open toed shoes, or dirty tennis shoes. Lab gowns must be washed everyday separately from other garments. The client may provide disposable lab gowns.
• Business Office Dress
• Women - Professional shirt, blouse, dress, or tailored slacks.
• Men - Slacks with a shirt and tie or professional sport shirt.
• Jeans, tennis shoes and other casual attire are not acceptable for men or women.
• Personal Hygiene
• Neat, clean personal grooming of your nails, hair, teeth and body. No gum chewing in the office. Most practices prefer little or no perfume or cologne.

Reasons for termination of Dental Professionals temporary employees include but are not limited to:

• Not informing Dental Professionals if you accept any work at a client’s office where we have assigned you in the last six months.
• Dishonesty or theft.
• Later arrival and/or missing assignments.
• Working under the influence of alcohol or drugs.
• Insubordination or gross misconduct.
• Unsatisfactory personal hygiene or violation of dress code.
• Continual complaints from clients or patients.
• Procedures not allowed within specific job description or license.
• Violation of HIPAA policy.
• Accepting any gift or gratuity from a patient or client.
• Referring any business of ours to a competitor or recruiting employees from other agencies or practices.
• Inadequate skill level.

Please contact us immediately with any problems, concerns, or questions with your temporary assignments. Please contact our office if you have changes in name, contact information, accept a permanent position or other change in job status.

DENTAL PROFESSIONALS PAYROLL INFORMATION

There is a four hour minimum for all temporary assignments.

If your job is an “L” job you will be paid directly by Dental Professionals and we will issue your W-2 form at the end of the year. If your job assignment is a “B” job, than it is the responsibility of the employer dentist to pay your agreed compensation and all applicable payroll and employment taxes. Notify us immediately if this is not being done or if you are not being paid the correct hourly rate or in a timely manner. If you are being paid by the client they must pay you at least once a month on a regularly scheduled payday. The office dental staff can provide you this information. They will also issue your W-2 at the end of the year. If your assignment is a “B” assignment please bring the following with you to each of your temporary assignments:

• Drivers license
• W-4 form completed (with social security card or number)
• I-9 form completed (see I-9 form for required documents)
• A copy of your Washington State licenses (RDH’s and DDS’s) and DEA license (DDS’s) and a cover sheet of your malpractice insurance (DDS’s)
• Washington State Dental Assistant Registration

You do not qualify as an independent contractor in the State of Washington unless you meet ALL six of the tests listed under Washington’s State RCW 51.08.195. If any practice wants to pay you as an independent contractor you must notify our office immediately.
Before leaving the office on each day of the assignment please take the time to fill out your timesheet legibly and include all pertinent information. Fill out the date, start, and stop time where indicated on the time sheet. Remember to round time worked to the nearest five minutes (if you arrive at 8:13 write 8:15, or if you arrive at 8:12, write 8:10). If you want to calculate the hours you worked use the TOTAL boxes under the days worked. Do not write directions, phone numbers, or other notes on the timesheet. Do not make changes to your time sheet after it is signed. Make a supplemental one if necessary.
The time sheet must include your four digit ADP number and the job order number. The job order number tells whether Dental Professionals pays you or the office pays you. The work order number consists of two letters followed by three numbers. The first letter indicates who does payroll. "L" means Dental Professionals pays you, "B" means the Doctor pays you. The second letter indicates job type: D–Dentist, H–Dental Hygienist, A–Dental Assistant, R–Receptionist. The numbers are locator numbers for the order.
You and the office must sign the time sheet. Send the white and yellow copies to Dental Professionals weekly. The pink copy is your copy and the goldenrod copy stays at the office. All time sheets must be sent in weekly. If you are working a “B” job, ask the office their payroll schedule.
The name you put on your W-4 form must match the name on your social security card. If you need to upgrade your social security card, you can call Social Security Administration at 1-800-772-1213 or go to www.ssa.gov on the internet.
Our clients may choose to pay your hotel and mileage; however this is their option and must be approved prior to your assignment.
Timesheets must be submitted weekly and received in our office by mail or placed in our drop box by 9:00 AM Monday morning in order to be paid out on the next payroll date. We do not accept time sheets that are called in, scanned, faxed, or emailed. Paychecks are mailed out every other Thursday. You will be charged a fee if you request a replacement check. Be sure to notify the bookkeeper IMMEDIATELY if there is any discrepancy in your social security number, address, or spelling of your name. Please call if you have any questions.
Timesheets can be left in our drop box at our West Seattle office.

• Walking: From the clock tower enter the underground parking garage and turn right. The box is white with a Dental Professionals logo on the front and is attached to the wall between the walkway entrance to the garage and the attendant's booth.
• Driving: Go into the underground parking garage on 42nd Street SW. The box is on your left, attached to the wall between the attendant's booth and the doors to the building. The box is white and has our Dental Professionals logo on the front.

Thank you for your cooperation and professionalism. We appreciate you representing Dental Professionals.