PAYROLL INFORMATION

Revised September 2000

Your work order number is vital to the processing of your time sheet. This number tells whether Dental Professionals pays or the Doctor pays you.

The work order number consists of two letters followed by numbers. The first letter indicates who does payroll. "L" is Dental Professionals payroll, "B" means the Doctor pays you. The second letter indicates job type: A - assistant, H - hygienist, R - receptionist, D - dentist. The numbers are locator numbers for the order. For example:

#LH351
L - Dental Professionals pays
H - Hygiene job
351 - locator number

#BR187
B - Doctor pays
R - Receptionist job
187 - locator number

The work order number is to be written in the upper right corner of the time sheet. A time sheet should not be turned in without the work order number and both signatures, or there could be a delay in paying you. Do not make changes to your time sheet after it is signed. Make a supplemental one if necessary. If you are on an "L" assignment you must NOT allow the Doctor to pay you. If you accept a check from the client when you were told not to, you will be required to pay the dentist back.

Your Dental Professionals check will have a stub for you to keep. Also with your check you will receive the yellow copies of the time sheets that you are being paid for. We recommend that you staple these to the check stub and file them. Please make sure your check reflects the correct hours and rate you should be paid for.

Please keep in mind that you are NOT self employed. The Federal and State laws define temporary help as employees. You are the employee of the person who pays you. That person is responsible for the various payroll taxes. You should encourage the employer to make the necessary deductions by giving them a completed W-4 and I-9. Please call our office if you need to renew your W-4 information. Remember, if the Dentist does not pay your taxes you have no unemployment benefits and no insurance coverage for a work related sickness or injury. These are your rights as an employee and you have the law on your side.

We are required by the federal government to pay you exactly as your name appears on your social security card. Therefore, the name you put on your W-4 form should match your social security card name. Apparently, if we pay you by your nickname or different last name your funds may not go to the correct social security account even though the number is the same. If you need to upgrade your social security card, we have forms available or you can call Social Security Administration at 1-800-772-1213 or go to www.ssa.gov on the Internet.

Our clients may choose to pay your mileage and/or parking expenses, however this is optional and must be approved prior to your assignment. If either is approved it will be paid directly by the Doctor, even if Dental Professionals is paying your salary ("L" Job).

If a Dentist pays you directly, they usually mail your check. Be sure to ask them when they will send it. To assure that your check is mailed correctly & taxes are properly deducted, please make sure you have provided the office with a completed W-4, I-9, picture ID, social security card and a copy of the time sheet. When you are paid directly (a "B" job) be sure to send the white and yellow time sheet copies immediately to our office as we use these time sheets to bill the Doctor for our service fee.

Payroll processing is on every other Monday and checks are mailed on the following Wednesday. All time sheets must be received in our West Seattle office by the Saturday prior to the week payroll is processed. Late time sheets are paid in the next pay period. For special checks, replacement checks and stop payments (lost checks) you will be charged a fee to cover the extra costs involved. Be sure to notify the bookkeeper IMMEDIATELY if there is any discrepancy in your social security number, address, or spelling of your name. Please call if you have any questions.

Where to turn in timesheets after hours

Timesheets can be left, after hours, in a drop box. The drop box is located in the underground garage accessible from 42nd Street (near the clock tower).
Walking: From the Clock tower, enter the garage the and turn right. The box is white with a Dental Professionals Logo on the front and is attached to the wall between the walkway entrance to the garage and the attendant's booth.
Driving: Go into the underground garage entrance accessible from 42nd Street (near the clock tower) and turn left after the attendant booth. The box is on your left, attached to the wall between the attendant's booth and the doors to the building. The box is white and has our Dental Professionals logo on the front.
From inside the building: Go to the 2nd floor and go straight out the doors into the garage. Walk straight ahead toward the attendants booth. The box will be attached to the wall on your right and is white with a Dental Professionals Logo on the front. It is located between the walkway entrance to the garage and the attendants booth.

Dental Professionals, Inc.'s Time Sheet Deadline and Payroll Mailing Calendar

Key:
D is when timesheets are due.
S is when payroll checks are sent.
Reminder about timesheets:
L means Dental Professionals pays you.
B means Doctor pays you.

** EITHER WAY - TURN IN YOUR TIMESHEETS WEEKLY! **

Thank you for your cooperation and professionalism. We enjoy having you represent our firm.